Purchase Orders

When combined with Accounts Payable, Inventory Control, and Order Entry, the Purchase Orders module provides a comprehensive, fully integrated purchasing system. You can combine multiple purchase orders on a single receipt and multiple receipts on a single invoice. The Shippable Backorder report helps identify orders that can be completed based on recent Inventory Receipts.

Purchase Orders Capabilities

• Enter active purchase orders, standing purchase orders, future purchase orders, and blanket purchase orders.
  
• Automatically update the amount spent and remaining on each blanket purchase order as additional items are ordered.
  
• Use seven costing methods for the default item cost, Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, Last Unit Cost, and two alternate amounts, for added flexibility.
  
• Enter details for requested items from multiple vendors or without specifying vendors on a single requisition, and then automatically create purchase orders for each vendor.
  
• Create one purchase order from multiple requisitions and select the requisition details by vendor number and Inventory Control vendor type.
  
• Leave purchase orders open indefinitely until all items are received or cancel any remaining ordered items at any time.
  
• Quickly consolidate items from multiple purchase orders on a single receipt.
  
• Process multiple invoices for a single receipt.
  
• Designate non-inventory item numbers for one-time purchases, office supplies, and any non-inventory item.
  
• Automatically receive all items on a purchase order at once or receive partial purchase orders, entering quantities only for received items.
  
• Receive items with or without first entering a purchase order for those items.
  
• Process adjustments to quantities, item costs and additional costs directly on the receipt or return, rather than as separate inventory adjustments.
  
• Allocate additional charges by quantity, weight, or cost, or manually specify the cost.
  
• Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.
  
• Quickly create templates of standard information to speed data entry.
  
• Include all items on sales orders or only those items that have a back-ordered quantity, or items that have an insufficient inventory quantity.
  
• Automatically drop ship items directly from the vendor to the customer.
  
• Enter additional costs such as freight or duty on a single receipt for received inventory items from multiple vendors, and easily create a separate invoice for each vendor.
  
• Set up any number of additional cost codes for efficient entry of standard costs.
  
• Choose the type of Inventory Control item cost to display as the default cost.
  
• Enter quantities using any unit of measure defined in Inventory Control.
  
• Restrict access to Purchase Orders windows, costs, and quantities on invoices, and credit note adjustments.
  
• Print requisitions, purchase orders, receiving slips, returns, and mailing labels using standard Purchase Orders formats, or design custom forms and reports using the built-in report writers.
  
• Create messages you can use when sending purchase orders and returns to your vendors by e-mail.
  
• Use Purchase Orders as a stand-alone module or integrated with Inventory Control.

Standard Reports

Some of the reports included are:

• Aged Purchase Orders
  
• Payables Clearing Audit List
  
• Posting Journals
  
• Purchase History
  
• Purchase Order Action
  
• Purchase Statistics
  
• Shippable Backorders
  
• Transaction List